JCO’s GDPR data protection policy (external)
Website Privacy Policy
This privacy policy is for this website www.JapanConsultingOffice.com owned and operated by Japan Consulting Office (OSE sprl), hereafter “JCO”, with its headquarter located in rue Cardinal Micara 68, 1160 Brussels, Belgium. It governs the privacy of its users who choose to use it and explains how JCO complies with the GDPR (General Data Protection Regulation).
This policy will explain areas of this website that may affect your privacy and personal details, how JCO processes, collects, manages and stores those details and how your rights under the GDPR are respected. Additionally it will explain the use of cookies or software from third parties and the download of any documents or files made available to you on this website. Further explanations may be provided in order to help you understand how JCO, this website and its third parties interact with you and your computer in order to serve it to you. Our contact information is provided if you have any questions.
Use of Cookies
This website uses cookies to improve the users experience while visiting the website. As required by legislation, where applicable this website uses a cookie control system, allowing the user to give explicit permission or to deny the use or saving of cookies on their computer or device.
What are cookies? Cookies are small files saved to the user’s computer hard drive that track, save and store information about the user’s interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within this website.
Users are advised that if they wish to deny the use and saving of cookies from this website on to their computers hard drive they should take necessary steps within their web browsers security settings to block all cookies from this website or use the cookie control system if available upon their first visit.
Website Visitor Tracking
This website uses tracking software to monitor its visitors to better understand how they use it. The software will save a cookie to your computers hard drive in order to track and monitor your engagement and usage of our website, but will not store, save or collect personal information.
Downloads & Media Files
Any downloadable documents, files or media made available on this website are provided to users at their own risk. While all precautions have been undertaken to ensure only genuine downloads are available, users are advised to verify their authenticity using third party anti-virus software or similar applications. JCO accepts no responsibility for third party downloads and downloads provided by external third party websites and advise users to verify their authenticity using third party anti-virus software or similar applications.
Contact & Communication With us
Users contacting JCO through this website do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use.
Where JCO has clearly stated and made you aware of the fact, and where you have given your express permission, JCO may use your details to send you information about our training services or articles JCO wrote through a mailing list system. This is done in accordance with the regulations named in ‘The policy’ above.
Email Mailing List & Marketing Messages
JCO operates an email mailing list program, used to inform subscribers about services JCO provides or news it publishes. Users can subscribe or joint JCO mailing list by:
– Filling in a hard-copy form handed out at the end of the training
– Filling in a form on the website
– Sending a request by e-mail to one of our offices
In all cases, users should give their explicit permission.
Subscriber personal details are collected, processed, managed and stored in accordance with the regulations named in ‘The policy’ above.
Subscribers can unsubscribe at any time by:
– Clicking on “unsubscribe” as detailed in the footer of sent marketing messages on the automated online mailing software (sendinblue)
– Sending a mail or making a phone call to one of JCO offices
– Requesting verbally to be taken out of the mailing
Email marketing messages may contain tracking beacons / tracked clickable links or similar server technologies in order to track subscriber activity within email marketing messages. Where used, such marketing messages may record a range of subscriber data relating to engagement, geographic and already stored subscriber data.
JCO’s EMS (email marketing service) provider is Send in Blue (www.sendinblue.com) and you can read their privacy policy in the third parties’ software section below.
JCO will never sell or give information to outside parties. Information on the other hand might be exchange among JCO offices world-wide for marketing purpose.
Data JCO is handling:
JCO collect data to help its marketing campaign and to promote its services offering.
Targeted group and collected data are:
Data of participants to JCO seminars: name, phone number, e-mail, training followed, date
Data of Companies (existing or potential clients): company name, address, HR manager, HR manager e-mail, phone number, communication exchange summary
External Website Links & Third Parties
Although JCO only look to include quality, safe and relevant external links, users are advised to adopt a policy of caution before clicking any external web links mentioned throughout our website. (External links are clickable text / banner / image links to other websites.)
Shortened URL’s; URL shortening is a technique used on the web to shorten URL’s (Uniform Resource Locators) to something substantially shorter. This technique is especially used in social media and looks similar to this (For example, the URL « http://example.com/assets/category_B/subcat_C/Foo/ » can be shortened to « https://example.com/Foo »). Users should take caution before clicking on shortened URL links and verify their authenticity before proceeding.
JCO cannot guarantee or verify the contents of any externally linked website despite our best efforts. Users should therefore note they click on external links at their own risk and JCO cannot be held liable for any damages or implications caused by visiting any external links mentioned.
Social Media Policy & Usage
JCO adopts a Social Media Policy to ensure our business and our staff conduct themselves accordingly. While JCO may have official profiles on social media platforms users are advised to verify authenticity of such profiles before engaging with, or sharing information with such profiles. JCO will never ask for user passwords or personal details on any social media platforms. Users are advised to conduct themselves appropriately when engaging with JCO on social media.
There may be instances where JCO website features social sharing buttons, which help share web content directly from web pages to the respective social media platforms. You use social sharing buttons at your own discretion and accept that doing so may publish content to your social media profile feed or page. You can find further information about some social media privacy and usage policies in the resources section below.
Resources & Further Information
Overview of the GDPR – General Data Protection Regulation
Third parties used by JCO
JCO ensures that all 3rd parties it uses are GDPR compliant. You can find below a list of our main services provider and their privacy policy.
Website & e-learning hosting:
OVH (https://community.ovh.com/privacy)
iSpring (https://www.ispringsolutions.com/company/policy/privacy.html)
Social media:
Twitter Privacy Policy (https://twitter.com/en/privacy)
Facebook Privacy Policy (https://www.facebook.com/about/privacy/)
Google Privacy Policy (https://policies.google.com/privacy)
Linkedin Privacy Policy (https://www.linkedin.com/legal/privacy-policy)
e-mail marketing:
Send in Blue Privacy Policy (https://www.sendinblue.com/gdpr/)
Customer Relation Management (CRM) software:
Apptivo (https://www.apptivo.com/privacy-policy/)
Back-up and files sharing:
Dropbox (https://www.dropbox.com/terms#privacy)
Communication software:
Skype (https://www.skype.com/en/legal/)
Go to Meeting (https://www.logmeininc.com/legal/overview)
JCO:
v.1.0 April 2018 Edited & customized by: Olivier van Beneden, Japan Consulting Office (olivier@JapanConsultingOffice.com)